AAM Annual Meeting
Dallas,
May 14, 2002
In
attendance:
á
Vanessa Burkhart, Head Registrar, Indianapolis Museum of Art, Forum Leader,
vburkhart@ima-art.org
á
Ruth Roberts, Coordinator of Rights and Reproductions, Indianapolis Museum of
Art, rroberts@ima-art.org
á
Jeanne Lil Chvosta, Museum Consultant, Dallas, Texas, jchvosta@earthlink.net
á
Anne Sullivan, Museum Registrar, Arizona State University, anne.sullivan@asu.edu
á
Elizabeth Aldred, Assistant Registrar, The Norman Rockwell Museum at
Stockbridge, ealdred@nrm.org
á
Suzanne Quigley, Head Registrar, Whitney Museum of American Art,
suzanne_quigley@whitney.org
á
Gillian Nagler, Assistant Curator, The Currier Gallery of Art, gnagler@currier.org
á
Devon L. Pyle-Vowles, Collections Manager, Adler Planetarium & Astronomy Museum,
also Vice Chair to the Board of the Registrars Committee, AAM, dpvowles@adlernet.org
á
Monica Wolf, Registrarial Assistant, The Cleveland Museum of Art, mwolf@clevelandart.org
á
Jennifer Roy, Assistant Registrar, Wexner Center for the Arts, The Ohio State
University, roy.67@osu.edu
á
Claire Kelly, Exhibitions and Loans Coordinator, Smithsonian, National Portrait
Gallery, kellyc@npg.si.edu
á
Jennifer Ickes, Rights and Reproductions, New Orleans Museum of Art,
jickes@noma.org
á
Leslie Freund, Collections Manager, Phoebe A. Hearst Museum of Anthropology,
freund@uclink4.berkeley.edu
Please
send any forms or in-formation you would like to see on this website to Suzanne
Quigley. She will update the site in the near future. The
registrar's listserv and the museum computer network listserv were also mentioned
as good resources for those interested in rights and reproductions.
RARIN
was formed several years ago and this is the 4th annual roundtable - an open
forum for anyone interested in sharing information about rights and
reproductions. Last year copies of forms and a copyright policy draft
from the Indianapolis Museum of Art were passed out. These forms are
available today. If anyone would like a copy of the IMA's final and
approved version of the intellectual property policy, please give Ruth your
business card with email address.
Several
future projects were discussed:
1.
The creation and publication of a handbook for rights and reproductions
procedure
2.
The publishing of articles about the same
3. The creation of a
program for next year's AAM meeting in Portland - studying the possibility of
bringing in guest speakers.
4.
The updating of the Isabelle Stewart Gardner Museum rights and reproductions
survey from the mid-90's
5.
The continuation of this ad hoc forum at the Portland meeting next year
Discussion
was opened up to the group and support was overwhelming for the creation a
hand-book. Two people, Jeanne Lil Chvosta and Elizabeth Aldred,
volunteered to begin this project. Vanessa Burkhart and Ruth Roberts will
begin study for the new survey.
Please
feel free to email any of these people with ideas and/or assistance. Also
if you would like to help with a program for next year, please let Vanessa
know.
Several
other issues were brought up in general discussion. Some could be
addressed in the survey.
1.
Where should rights and reproductions reside in a museum? Several
departments were represented as homes for r&r including registration,
curatorial, photo services.
2.
Would AAM sponsor another rights and reproductions seminar during 2003?
Several of us had attended previous seminars and found them to be quite helpful
and a wonderful re-source for both new and experienced r&r administrators.
3.
Discussion of copyright and procedure for permissions when the institution does
not own the copyright.
4. How do museums deal
with works by contemporary artists when issuing permissions?
5.
How do we deal with clearing houses, rights groups, estates, living
artists? ARS, VAGA, VARA?
6.
Should we create our own listserv? SFMOMA has a listserv we might want to
look at.
7.
Outsourcing rights and reproductions
8.
Kelly vs. Arribasoft: Thumbnails are considered fair use but there is no
definition of "thumbnail"
9.
Permissions for non-standard forms - i.e. video and sound (through ASCAP, BMI?)
10.
Rights and reproductions modules in various collections management
programs. Collections by Vernon (?) was recommended.
11.
The standardization of digital images for various usages. Suzanne will
put the scanning manual from the Whitney up on the RARIN website.
12.
Price lists and whether or not standardization of prices by museums is an
issue
Many
questions were raised and this year we hope to be able to better answer them
through a variety of projects. Enthusiasm was particularly encouraging.
Ruth
Roberts
Coordinator,
Rights & Reproductions
Indianapolis
Museum of Art
1200
West 38th Street
Indianapolis,
Indiana 46208
317-923-1331
extension 171
fax:
317-926-8931
rroberts@ima-art.org